Fillable W-9 (2026)
Fill out your taxpayer details, then generate a printable W-9 that follows the official 2026 IRS layout. The fields cover name, business name, federal tax classification, address, TIN, and certification. Everything runs in your browser, so nothing you type is uploaded or stored.
IRS field notes
Use your legal name exactly as it appears on your tax return. Choose the federal tax classification that matches your entity. The TIN is your SSN (individuals) or EIN (businesses). Sign and date before sending to the requester. The W-9 form itself has not changed since the 2018 revision, so the 2026 layout matches the version the IRS still publishes.
How it works
A W-9 is how you give a payer your taxpayer identification number before they report payments to the IRS. Banks, clients, and freelance platforms request it so they can issue a 1099 to you at year end. You never send the completed W-9 to the IRS — you return it to the requester, who keeps it on file. The template below follows the public IRS field layout, with the same line numbers and boxes you see on the official form.
Backup withholding
If you refuse to provide a valid TIN on the W-9, the payer is required to withhold backup withholding at 24% of reportable payments (2026 rate under IRC 3406). Providing the form correctly avoids that deduction, so double check your name and TIN before you sign.
Example
| Field | Example value |
|---|---|
| Name | Jane Q. Taxpayer |
| Business name | Jane’s Consulting LLC |
| Classification | Limited liability company |
| Address | 123 Main St, Apt 4 |
| City, state, ZIP | Austin, TX 78701 |
| TIN | 123-45-6789 |
| Account numbers | — |
Important
TaxForge is not affiliated with, endorsed by, or approved by the IRS. This is a fillable template for your convenience — always compare it with the official IRS form before you file.
Frequently Asked Questions
Who asks for a W-9?
Banks, clients, and payers request a W-9 so they can report payments to the IRS, for example on a 1099-NEC or 1099-MISC.
Is this the same as a W-4?
No. A W-9 gives your taxpayer ID to a payer. A W-4 tells an employer how much federal income tax to withhold from your paycheck.
Do I send the W-9 to the IRS?
No. You return the completed W-9 to the requester. They keep it on file and use it to prepare your 1099.
W-9 or W-8BEN?
Use a W-9 if you are a US person. Non-US persons without a US status use a W-8BEN (individuals) or W-8BEN-E (entities) instead.
Is the W-9 the same in California or Florida?
Yes. The W-9 is a federal form, so the layout and rules are identical in every state, including California and Florida. State taxes are handled separately.
Do I sign the W-9 every time?
Yes, Part II must be signed and dated. Signing certifies that the TIN you provided is correct under penalties of perjury.